Question: How long are we required to keep I-9 forms?

February 9, 2009 § Leave a comment

Answer: You should keep an I-9 form on file for all current employees hired after November 6, 1986. You should never destroy a current employee’s I-9 form. After the employee is terminated, the I-9 form must be kept for 3 years from the hire date or 1 year from the termination date, whichever is later.

For example: hire date April 2, 2007 + 3 years = April 2, 2010, termination date January 15, 2009 + 1 year = January 15, 2010. The I-9 form must be kept until April 2, 2010 as this is the later of the two dates.

GoffWilson offers a free & handy I-9 Retention Worksheet to easily calculate these dates. There is a link to the I-9 Retention Worksheet on the left-hand side of the blawg, under blogroll.

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